Who We Are

A collaborative and creative team of marketers committed to making a noticeable impact on Midwest businesses through strategic marketing.

Who You Are

We’re holding out for a hero!

• • You’re a communicator at heart. You excel whether you are communicating verbally or in writing, with clients or your team.
  • You don’t shy away from social situations. You have a calm demeanor and aren’t easily rattled by new people or personalities and instead take pride in helping them feel welcome, heard, and helped.
  • You are excited by opportunities to problem-solve, are excellent with time management, and pay close attention to detail.
  • You are tech-savvy(ish). You have experience with Word, Excel, and PowerPoint or their Google equivalents – Google Docs, Sheets, and Slides.

Wage

$18-22/hour, depending on experience.

Hours

This is a part-time position, with the opportunity of becoming full-time. While we’re willing to be flexible with the exact hours for this role, ideally it would be 20-25 hours per week and fall between the hours of 8 a.m. and 5 p.m.

Position Overview

This role’s primary focus is on providing top-notch administrative assistance to support the HexaHive team. This includes tasks such as assisting leadership with day-to-day emails, scheduling meetings and taking notes, researching (as needed), and assisting with proposals, billing, and policies.
If organization and collaboration excite you, bring your skills to the table at HexaHive where we conquer our goals together!

What You’ll Do

As an administrative assistant, you’ll play a crucial role in providing comprehensive support and maintaining smooth operations within our organization.

Your responsibilities will include:

• • Managing and coordinating daily administrative tasks such as scheduling meetings, answering phone calls, recording meeting notes, handling email correspondence, and organizing files.
  • Assisting with office operations – including maintaining supplies and managing office equipment.
  • Coordinating and preparing documents, presentations, proposals, and reports.
  • Conducting research and providing support on various projects and initiatives.
  • Assisting with data entry, record-keeping, and maintaining databases and reports.
  • Building policies, procedures, and templates to increase office efficiency and communication.
  • Planning and communicating team meetings or outings.
  • Coordinating payments, invoices, and bank records as needed.
  • Maintaining confidentiality and handling sensitive information with the utmost professionalism and discretion.
  • Supporting team members with ad-hoc administrative tasks as needed.

Why Work With Us

• • We’re committed to helping each team member grow and succeed – that’s why HexaHive has been recognized as a Top 10 employer by the Young Professionals Network for two years running!
  • We prioritize training and offer ongoing time for training so you can continuously grow and improve.
  • We’ll provide a Simple IRA match of up to 3% of your annual wages each year for retirement savings.
  • We cover 100% of your hardware and software – your choice between Mac or Windows for equipment.
  • We believe in sharing success! As long as our needs as a company are met, we’ll share the benefits of our hard work through bonuses.
  • We offer up to 6 weeks of paid parental leave so that you can focus on what matters most – your growing family.
  • We might be biased, but we think we have one of the best offices around! Team happy hours, monthly potlucks, and events are the norm because we believe that a team is most productive and collaborate when they’re able to laugh, eat, and hang out together.
  • We always have you hooked up with your favorite snacks and/or drinks on hand – whether it’s La Croix, White Claws, jerky, or fruit snacks, we’ll make sure to have all the essentials on-hand.

Ready to Apply?

Introduce yourself and send over your resume to recruiting@hexahive.co. We’ll begin screening immediately and will continue until we find the right addition.